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THE INSTITUTION |
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Name |
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The name of the Institution is “The Institution of Certificated
Mechanical and Electrical Engineers, South Africa”. |
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Head Office |
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The Administrative Offices of the Institution shall be in
Johannesburg Gauteng. |
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Mission Statement
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The mission of the Institution of Certificated Mechanical and
Electrical Engineers, South Africa, is to uphold the
professional image, status and interests of all Certificated
Mechanical and Electrical Engineers through:
- Representing the Certificated
Engineer with pro-active participation on statutory,
educational and professional decision-making bodies.
- Regular formal communication to
and between members so as to promote member interaction,
fellowship and ongoing professional development of the
Certificated Engineer.
- Active participation at branch
level
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Vision |
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Formally recognised within the profession as the representative
body of all Certificated Engineers with membership of ICMEESA
being highly regarded by members through the visible and
tangible added value benefit of membership through a combination
of active branch activity and sound inter communication to and
between the members. |
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Objects |
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The objects of the Institution are: |
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1.5.1 |
To develop the Institution as the natural professional home for
engineering general practitioners adequately qualified by
education and experience to take full responsibility for men and
machinery in both electrical and mechanical branches of
engineering. |
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1.5.2 |
To promote the general advancement of the electrical and
mechanical engineering sciences and in particular the
application thereof to the design, installation, maintenance,
operation and control of fixed or mobile plant and equipment; to
provide facilities for the exchange of information on these
subjects amongst members of the Institution; to hold meetings
and to place on record the proceedings of such meetings. |
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1.5.3 |
To uphold the status of the electrical and mechanical engineering
profession particularly in so far as they affect those members
of the profession engaged in the design installation,
maintenance, operation and control of fixed or mobile plant and
equipment. |
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1.5.4 |
To conduct such examinations as may be necessary to establish
the qualifications of candidates for membership of the
Institution or to grant exemptions to candidates in possession
of qualifications deemed to be equivalent. |
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1.5.5 |
To support the efficient administration of the existing laws
appertaining to the Mechanical and Electrical Engineering
professions and recommend amendments thereto as and when
considered desirable. |
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1.5.6 |
To form or assist in the formation of a technical library. |
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1.5.7 |
To purchase, sell, take on a lease or otherwise acquire or
dispose of and deal with any lands, building or property,
movable or immovable, which may be required for the purposes of
or capable of being conveniently used in connection with any of
the objects of the Institution. |
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1.5.8 |
To erect, maintain, improve or alter any buildings or erections
for the purpose of the Institution. |
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1.5.9 |
To borrow or raise money by the issue of mortgage bonds,
debentures, bills of exchange, promissory notes or other
securities of the Institution or by mortgage or change of all or
any part of the property or assets of the Institution. |
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1.5.10 |
To invest and deal with moneys of the Institution in such manner
as may from time to time be determined and to lend money on such
security and to such persons, company, bank or institution as
may seem expedient. |
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1.5.11 |
To award study grants and bursaries. |
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1.5.12 |
To encourage the Certificated Engineer to apply for Professional
registration to the Engineering Council of South Africa. |
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1.5.13 |
To appoint delegates to other engineering bodies when invited to
do so. |
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1.5.14 |
To do all things incidental or conductive to the attainment of
any or all of these objects. |
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1.6 |
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Negotiations |
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The Institution shall at the discretion of Council take part in
negotiations between employers and members. |
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1.7 |
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Non-Profit Making Body |
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The Institution shall be a non-profit making body. In terms of
the Non Profit Organisations Act, Act No 71 of 1977 this means a
trust, company or other association of persons –
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Established for a public purpose;
- The income and property of
which are not distributable to its members or office bearers
except as reasonable compensation for services rendered;
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1.8 |
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Cessation |
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Should circumstances require the Institution to be wound-up, any
funds remaining when all debts have been discharged shall be
used to further the objects of the Institution as set out in 1.3
and shall not, under any circumstances, be paid to the members. |
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1.9 |
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Financial Year |
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The financial year of the Institution shall commence on 01
January and end on 31 December. |
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MEMBERSHIP |
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2.1 |
Membership Grades |
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The Institution shall consist of Honorary Members, Life Members,
Senior Members, Members, Students, Retired Members, Associates
and Patrons. With the exception of Honorary Members, Students,
Associates and Patrons of the Institution, membership is limited
to holders of valid Certificates of Competency as an Electrical
and/or Mechanical Engineer issued by the Government of the
Republic of South Africa in terms of the regulations made under
the Minerals Act (Act No 50 of 1991) and the Occupational Health
and Safety Act (Act No 85 of 1993) and any subsequent amendments
to these Acts. The cancellation or withdrawal of any member’s
Certificate of Competency or registration shall automatically
cancel such member’s membership of the Institution. |
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2.2 |
Corporate Membership Grade |
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Honorary Members, Life Members, Retired Members, Senior Members
and Members shall constitute the corporate membership of the
Institution. The right of voting is limited to corporate
members. |
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2.3 |
Honorary Membership Grade |
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An Honorary Member shall be a person whom the Institution
desires to honour for outstanding services to the Institution. |
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2.4 |
Life Membership Grade |
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Life Members shall be corporate members of the institution who
shall be elected for meritorious services to the Institution.
They shall be elected at a Council Meeting after due notice
shall have been given at a previous Council Meeting. The
election shall be announced at the next General Meeting. Life
Members shall not be liable for subscriptions. |
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2.5 |
Senior Membership Grade |
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A candidate for election or transfer to the grade of Senior
Member who, in the opinion of the Council is a fit and a proper
person whose election would conduce to the interests of the
Institution must satisfy the Council that he:
- is in possession of an
Engineer’s Certificate of Competency as specified in Clause
2.1; and
- has been registered as a
Registered Certificated Engineer in terms of the Engineering
Profession of South Africa Act (Act No 114 of 1990); and
- has held an engineering
position of superior responsibility and leadership in
electrical and/or mechanical engineering for at least eight
(8) years after having obtained an Engineer’s Certificate of
Competency as specified in Clause 2.1.
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2.6 |
Member Membership Grade |
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A candidate for election or transfer to the grade of Member who,
in the opinion of the Council, is a fit and proper person whose
election would conduce to the interests of the Institution,
shall satisfy the Council that he:
- is in possession of an
Engineer’s Certificate of Competency as specified in Clause
2.1.
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2.7 |
Student Membership Grade |
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A candidate for election to the grade of Student who, in the
opinion of the Council is a fit and a proper person whose
election would conduce to the interests of the Institution shall
satisfy the Council that he:
- is not less than 18 years of
age; and
- is in possession of the
National Technical Certificate (Engineering) Part III, or of
a matriculation certificate or exemption and is a bona fide
student for a National Engineering Diploma or equivalent
qualification or is engaged in bona fide studies for an
Engineer’s Certificate of Competency; and
- is desirous of becoming a
Corporate Member on attainment of an Engineer’s Certificate
of Competency.
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2.8 |
Associate Membership Grade |
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A candidate for election to the grade of Associate who, in the
opinion of the Council is a fit and a proper person whose
election would conduce to the interests of the Institution,
shall satisfy the Council that he:
- has attained the age of 30
years; and
- held a position of
responsibility in the engineering field for at least five
(5) years; and
- is involved in the field of
electrical and/or mechanical activities or is interested in
the advancement of the electrical and/or mechanical
engineering sciences.
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2.9 |
Patron Membership Grade |
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A candidate for election to the grade of Patron shall be a
company or person who, in the opinion of the Council, is a fit
and proper company or person whose election would conduce to the
interests of the Institution and who shall satisfy the Council
that such company or person:
- is involved in the field of
engineering activity, or
- is an employer of
certificated engineers, or
- is interested in the
advancement of the electrical and/or mechanical engineering
profession by encouraging the attainment of the Certificate
of Competency as an Electrical and/or Mechanical Engineer by
persons employed in the field of engineering activity; or
- has rendered important
services to electrical and/or mechanical engineering in
commerce, finance, law, science or education.
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2.10 |
Retired Membership Grade |
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An Honorary Member, Senior Members or Member, in good standing,
who has attained full-retired status in his sphere of
engineering activity, although he may still be employed on a
temporary or part-time basis, will qualify for Retirement
membership status. The member must apply to the Council for
Retired Membership status. On admission to Retirement Member
status, an adjustment in the amount of his subscription will
take effect on the first of January of the year following
approval of application.
- Membership of >30 years
standing as Member or Senior Member – subscription will be
nil.
- Membership of >20 years
standing as Member or Senior Member – subscription will be
25% of Member rate.
- Membership of 10-19 years
standing as Member or Senior Member – subscription will be
50% of Member rate.
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2.11 |
Resignation |
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Provided he is in good standing with the Institution, any member
may at any time resign from the Institution by giving written
notice to the Secretary and his resignation shall be accepted.
Any person who has resigned may be readmitted to membership on
such terms as the Council may decide. |
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2.12 |
Forfeiture of Rights |
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Any person ceasing to be a member of the Institution from any
cause shall thereupon forfeit all rights, title and interest in
and to the funds, property and assets of the Institution. |
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2.13 |
Suspension or Expulsion |
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Should ten or more members address to the Council in writing, a
protest against the continued membership of the Institution of
any member, the Council shall institute an enquiry within one
month of receiving the protest, by three Corporate members,
nominated by Council, who shall present their findings to the
Council and should it resolve that the protest is justified, it
shall be entitled by unanimous resolution of members present to:
- suspend such member for such
period as it may deem fit, or
- call upon such member to
resign, or
- to strike his name from the
Membership Register.
The member must be notified
in writing of the decision of Council within 7 days of the
decision reached.
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2.14 |
Appeal against
suspension or Expulsion |
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Should the member disagree with the actions under 2.12.1;
2.12.2; 2.12.3 or 2.13 he may submit a written appeal, addressed
to the President of the Institution, detailing the reasons for
the appeal. Upon receipt of the appeal Council will review the
decision and if deemed necessary utilise the services of ECSA to
provide an independent mediator to resolve the problem. The
decision of the mediator will be final.
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2.15 |
Contravention of Constitution and By-Laws |
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Any member who shall wilfully contravene the Constitution and
By-Laws of the Institution or who shall have been guilty of such
conduct which, in the opinion of the Council, has rendered him
unfit to be a member, may be expelled from the Institution and
struck off the Membership Register by resolution of Council. |
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2.16 |
Certificate of Membership |
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Every member shall be entitled to receive a certificate of
membership, signed by the President and the Secretary. Such
certificate shall remain the property of the Institution. In the
event of any person ceasing to be a member for any reason other
than death, he shall thereupon deliver up his certificate to the
Institution. |
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2.17 |
Letters of Designation |
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Each member may use the title of his grade of membership of the
institution or the abbreviation thereof and no other title or
abbreviation shall be used to describe such grade of membership.
The abbreviation for Senior Member or Member shall also
designate Life Membership.
2.17.1.1. Honorary Member HonMICMEESA
2.17.1.2. Senior Member SMICMEESA
2.17.1.3. Member MICMEESA
2.17.1.4. Student Student ICMEESA
2.17.1.5. Associate Associate ICMEESA
2.17.1.6. Patron Patron ICMEESA
2.17.1.7. Retired Retired ICMEESA |
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THE COUNCIL
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3.1 |
Management |
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The Management of the affairs of the Institution shall be vested
in the Council, which shall have full power to carry out all or
any of the objects of the Institution and shall transact all
business on its behalf subject to the Constitution and By-Laws.
Members of Council shall hold office until their successors have
been elected. |
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3.2 |
Composition of Council |
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The Council shall consist of:
3.2.1. The President
3.2.2. Three Vice Presidents
3.2.3. The Immediate Past President
3.2.4. The Honorary Treasurer
3.2.5. Not more than sixteen (16) Corporate Members of the
Institution of who not more than eight (8) may be Members.
3.2.6. The Chairman of each Branch Committee and appointed
representative, and
3.2.7. The two next most immediate Past Presidents available and
willing to serve for the ensuing year.
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3.3. |
Executive Committee |
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The Council will appoint from its own members an Executive
Committee that shall consist of:
3.3.1.1. The President.
3.3.1.2. The Immediate Past President
3.3.1.3. The Three Vice Presidents.
3.3.1.4. The Honorary Treasurer and
3.3.1.5. Such other members as the Council may deem fit, but not
exceeding nine in number.
The Council may from time to time delegate to the Executive
Committee such of its power or duties as it deems necessary for
the day to day administration and management of the affairs of
the Institution and may at any time withdraw or modify any power
or duty so delegated. |
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3.4 |
Election of Office Bearers |
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The President, Vice Presidents and Honorary Treasurer for the
ensuing year shall be Members of the Institution and shall be
elected by the Council. Their election shall be announced at the
Council Meeting of the Institution immediately preceding the
Annual General Meeting. |
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3.5 |
Removal of Office Bearers |
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Should any member be of the opinion that an Office Bearer is not
performing his function in the best interests of the
Institution, he shall address his concerns to the President, or
Council, in writing, a protest detailing the reasons for
terminating continuation of this person bearing office. Within
one month of receiving such a protest, the Council shall
institute an enquiry by three Corporate members, nominated by
Council, who shall present their findings to the Council. Should
it resolve that the protest is justified, it shall be entitled
by unanimous resolution of Council members present to:
3.5.1. Suspend such member from office for such period as it may
deem fit, or,
3.5.2. Call upon such member to resign from office, or,
3.5.3. Call upon such member to resign membership or,
3.5.4. To strike his name from the Membership Register.
The office bearer must be notified in writing of the decision of
Council within 7 days of the decision reached. |
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3.6 |
Appeal against suspension or Expulsion |
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Should the Office Bearer disagree with the actions above, he may
submit a written appeal, addressed to the President, or Council,
detailing the reasons for the appeal. Upon receipt of the appeal
Council will review the decision and if deemed necessary utilise
the services of ECSA to provide an independent mediator to
resolve the problem. The decision of the mediator will be final.
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3.7 |
Retirement of Council
Members |
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Eight of the Corporate Members of the Council shall retire
annually in rotation and shall be eligible for re-election. The
nominations and election of Corporate Members to the Council
shall be as set out in the By-Laws. |
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3.8 |
Forfeiture of Council
Membership |
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Should any member of the Council absent himself from three
consecutive Council meetings or four times in all in any year
without leave of absence having been granted to him, he shall be
deemed to have forfeited his seat. |
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3.9 |
Casual Vacancies |
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Should a vacancy on the Council occur by reason of the
resignation, death or forfeiture of the seat of a member, the
Council shall have the power to fill such vacancy for the
unexpired period of the current year. |
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3.10 |
Council Meetings
Quorum and Voting |
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The Council shall meet as often as the business of the
Institution requires. At meetings of the Council attendance by
fifty percent (50%) of the elected Council members shall form a
quorum and all matters other than those specified in Clauses 3.2
and 2.12 shall be decided by a majority show of hands, in which
case the Chairman shall have a deliberative vote and a casting
vote but a ballot may be demanded by any member, in which case
the Chairman shall have a deliberative vote only. |
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3.11 |
Executive
Meetings Quorum and Voting |
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The quorum for the Executive Committee meetings shall be
attendance by fifty percent (50%) of the elected members. The
voting shall be by show of hands, the Chairman having a casting
as well as a deliberative vote. |
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3.12 |
Chairperson |
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3.12.1 |
At each Council meeting the Chair shall be taken by the
President, or in his absence, a Vice-President or, in the
absence of all of them, a Member of the Council elected by the
members present. |
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3.12.2 |
At each Executive Committee meeting the Chair shall be taken by
the President or in his absence, a member of the Executive
Committee elected by the members present. |
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3.13 |
Procedure and
Appointment of Committees |
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The Council may regulate its own procedure and appoint
committees to facilitate its work. The President shall be ex
officio a member of all committees. |
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3.14 |
Co-opted Council Members |
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The Council may for any reason co-opt by unanimous vote of those
present not more than five additional corporate members to
Council in addition to those specified in clause 3.2. They shall
have the privileges and responsibilities of elected Council
Members and shall hold office for the current session. |
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3.15 |
Publications |
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The Council shall have the power to publish at the expense of
the Institution, either in a journal or otherwise, all such
matters as shall be deemed necessary to advance the objects of
the Institution. |
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3.16 |
Control of Assets |
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All funds, property and assets of the Institution shall be
vested in the Council, which shall stand possessed thereof in
trust for the Institution. The funds of the Institution shall be
used for the promotion of the objectives of the Institution in
such manner as the Council may, from time to time determine. The
Council shall be the legal trustee of the Institution and shall
have the direction of all gifts or bequests made to the
Institution. |
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3.17 |
Secretariat |
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The Council shall have the power to appoint a Secretary and
other officials and to remunerate them. The Secretary and
officials shall hold office during the pleasure of the Council
and they shall perform such duties, as the Council shall set
forth. |
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3.18 |
Membership Register |
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The Secretariat shall cause a complete register of names,
addresses and grades of all members to be kept. |
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3.19 |
Legal Proceedings |
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The Council, on the behalf of the Institution, shall have the
power to institute and defend legal proceedings in the name of
the Institution. Any matter in dispute may be referred by the
Council to arbitration. |
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3.20 |
Legal Documents |
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The Council may appoint any two of its members, together with
the Secretary to sign all documents and instruments, with the
exception of such documents or instruments in relation to which
special provision is made herein or in the By-Laws from time to
time in force. |
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3.21 |
By-Laws |
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The Council may frame By-Laws for the proper conduct of business
of the Institution and the management of its affairs; such
By-Laws may at any time be added to or amended by the Council.
All members shall be notified of such alterations or additions
in a manner to be determined by the Council. |
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3.22 |
Minutes |
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The Council shall cause minutes to be kept of all meetings. |
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3.23 |
Annual Report |
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The Council shall submit to each Annual General Meeting a report
on the activities and position of the Institution together with
an audited financial statement and balance sheet reflecting the
finances of the Institution at the end of the previous financial
year. |
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3.24 |
Sanctioning of
Financial Transactions |
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3.24.1 |
The funds of the Institution shall be deposited in a bank or
institution approved by the Council on account of, and for use
of, the Institution. |
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3.24.2 |
No sum of money shall be paid except by the direction of the
Council.
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3.24.3 |
All cheques shall be signed by any two of: the Secretary, the
President, and Honorary Treasurer. In the absence of any two of
the above, members of Council must duly authorise changed
responsibilities by a minute of the Council. |
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3.24.4 |
Electronic payments must be sanctioned be either two of: the
Secretary, the Honorary Treasurer or the President.
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3.24.6 |
Details of all payments, deposits or transfers must be reported
on at the Council and Executive meetings for the period
immediately preceding the Council or Executive committee
meeting.
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3.25 |
Branches |
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Five or more corporate members may, with the sanction of the
Council, form a branch of the Institution at any approved centre
and shall be subject to the By-Laws framed by the Council for
the conduct of such branches. |
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3.26 |
Indemnity |
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The members of the Council, Secretary and all other officers of
the Institution shall be indemnified out of and from the funds
and property of the Institution from and against all losses,
charges, costs, damages and every expense and liability they may
incur or be put to concerning or about the execution of their
respective duties as officers of the Institution and none of
them shall be deemed to be in any way answerable or held
responsible for any act, neglect or default of any of them, or
for any deficiency in or insufficiency of any title or security
whatsoever taken by the Institution nor shall any officer of the
Institution as aforesaid be held liable for any loss occasioned
by any bank or other person with whom moneys or securities of
the Institution may be deposited or entrusted for safe custody,
invested or otherwise placed or for any loss occasioned by an
error of judgement or for any other loss or damage whatsoever
which shall happen in the execution of his office or in relation
thereto, unless the same happens through his own negligence or
dishonesty. |
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3.27 |
Interpretation |
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In case of doubt as to the meaning of any portion of the
Constitution and By-Laws the interpretation of the Council shall
be binding upon the members. |
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4 |
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MEETINGS OF THE INSTITUTION |
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4.1 |
Venue of Meetings |
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All meetings of the Institution shall be held at such a place in
Southern Africa as the Council may determine. |
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4.2 |
Ordinary General Meetings |
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Ordinary General Meetings of the Institution shall be held on
such dates as may be determined by the Council. |
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4.3 |
Annual General Meetings |
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Annual General Meetings of the Institution shall be held as soon
after the end of the financial year as possible, on a date
determined by the Council, for the purpose of: |
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4.3.1 |
Receiving and considering the Annual Report on the activities
and position of the Institution, |
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4.3.2 |
Scrutinizing and accepting the audited Financial Statement and
Balance Sheet,
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4.3.3 |
Approving the report of the scrutineers results of the ballot
for the election of members to the Council
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4.3.4 |
To conduct business normally transacted at Ordinary General
Meetings. |
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4.3.5 |
Approve the appointment of an accounting officer for the ensuing
year, whose duty it shall be to audit the finances of the
Institution. |
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4.4 |
Honorary Legal Advisers |
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Honorary Legal Advisers shall be appointed for the ensuing year
by the members at each Annual General Meeting. |
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4.5 |
Appointment of Auditors |
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The accounts of the Institution shall be audited at least once a
year by an auditor(s) who shall be appointed for the ensuing
year by the members at each Annual General Meeting; no members
or officer of the Institution shall be eligible for the position
of auditor. If any casual vacancy occurs in the office of an
auditor, it shall be filled at the next ensuing Ordinary General
Meeting. |
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4.6 |
Special General Meetings |
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4.6.1 |
All meetings of the Institution, other than those detailed in
Clauses 4.2 and 4.3, shall be designated Special General
Meetings; only such business as that specified in the notice
convening these meetings shall be transacted thereat. |
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4.6.2 |
The Council may at any time convene a Special General Meeting. |
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4.6.3 |
The Council shall convene a Special General Meeting within
thirty days upon the written application of ten corporate
members, provided such application specifies the object for
which the meeting is required. |
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4.7 |
Notice of Meetings |
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Notices convening Annual General Meetings, Ordinary General
Meetings and Special General Meetings shall be dispatched to
members not less that seven days, seven days and fourteen days,
respectively, prior to the dates determined for such meetings. |
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4.8 |
Omission of Meetings |
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The accidental omission to give notice to any member of any
meeting of the Institution shall not invalidate any resolution
passed at such meeting. |
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4.9 |
Chairperson of Meetings |
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The President or, in his absence, a Vice President, or in the
absence of all of them, a member elected by the meeting shall
take the chair at all meetings of the Institution. |
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4.10 |
Quorums |
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4.10.1 |
The quorum for Ordinary General Meetings, Annual General
Meetings and Special General Meetings shall be ten (10)
corporate members. |
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4.10.2 |
If at any meeting a quorum is not present, the meeting shall
stand adjourned to a time (being not less than seven days
thereafter) and place determined by the corporate members
actually present and at such adjourned meeting the corporate
members present shall form a quorum. |
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4.11 |
Voting |
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Any business before a General Meeting, other than that specified
in Clause 4.12 shall be decided by a majority of votes cast. The
voting shall be decided by a show of hands of the members
entitled to vote, in which case the chairman shall have a
deliberative and a casting vote but a ballot may be demanded by
any six such members and shall thereupon be taken, in which case
the chairperson shall have a deliberative vote only. Two
scrutineers appointed by and from the members present shall
conduct the ballot.
Each corporate member shall be entitled to one vote.
Any member whose subscription for the previous year is unpaid
shall not be entitled to vote. The voting shall be conclusive
for the purpose of the decision of the matter in respect of
which the votes are tendered, provided that no objection is
lodged at the same meeting on the grounds of any infringement of
the Constitution. In special cases the Council shall have the
power to institute a postal vote or ballot. |
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4.12 |
Amendments to the
Constitution |
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Alterations in or additions to the Constitution shall be made
only at a Special General Meeting convened for that purpose. The
proposed amendments shall be made if seventy five percent or
more of the votes cast by the corporate members present in
person or voting by post at such Special General Meeting is in
favour of such amendments. |
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5 |
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BY-LAWS |
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5.1 |
Application for
Membership or Transfer |
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An applicant for membership to the Institution or transfer to a
higher grade shall submit his application on the prescribed form
duly completed and verified by his employer or other competent
authority, or by a corporate member. Payment against admission
and membership fees as determined by Council shall be submitted
with each application for membership. |
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5.2 |
Election Procedure |
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f the Membership committee is satisfied that the applicant
complies with the requirements of Clause 2.5, Clause 2.6, Clause
2.7, Clause 2.8 or Clause 2.9 of the Constitution, his name
shall be forwarded with details of certificates and other
relevant information to the Executive committee for formal
acceptance as a member. When an applicant is admitted or
transferred, his name shall be announced at the next Council
Meeting of the Institution after such election or transfer shall
have been affected by the Executive Committee. All admissions or
transfers must be reflected in the minutes of the meeting at
which they were announced. |
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5.3 |
Confirmation of Admission |
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Every application for admission shall be duly notified by the
Secretary when elected but his admission shall not be confirmed
until the applicant shall have paid the fees due to the
Institution. Should payment of such fees not be made within one
month after the date of posting notification, the election may
be declared null and void by the Council. |
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5.4 |
Annual Subscription |
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The annual subscription, which shall become due in advance on
the first of January each year, shall be determined and approved
by Council from time to time. In any special case, the Council
may, at its discretion, reduce or waive the subscription of any
members. |
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5.5 |
Subscription for
Part of the Year |
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Should a member of any grade be admitted or transferred during a
year, his subscription or additional subscription for the
current financial year shall be shall be adjusted proportioned
for the remaining full months of that year. When a member is
admitted during the last two months of the financial year, his
first subscription shall cover the period to the end of the
succeeding year; should a member be transferred during the last
two months of the financial year, he shall not pay an additional
subscription for the year. |
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5.6 |
Arrear Subscription |
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Any member whose subscription is in arrears after the thirtieth
day of June in any year shall be sent notice in writing drawing
attention to these By - Laws and his membership reviewed by the
membership committee if no positive reaction has resulted within
the following ninety days. |
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5.7 |
Defaulters |
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Any member whose annual subscription remains unpaid for one year
may, by resolution of the Council, be excluded from membership
of the Institution. Thereafter his name shall be removed from
the membership register and his exclusion, and reason therefore,
announced and minuted at the next Council Meeting |
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5.8 |
Notice to Defaulters |
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Notice in writing, drawing attention to these By-Laws shall be
sent to the defaulting member by the Secretary per registered
post three months prior to the termination of the period
mentioned. |
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5.9 |
Nominations for Council |
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A notice calling for nominations for the Council shall be sent
to all corporate members not later than ninety days prior to the
Council meeting immediately preceding the Annual General
Meeting. The notice shall specify the number of vacancies on the
Council. No member whose subscription is in arrear shall be
eligible for election to the Council. Past Presidents who have
ceased to be members of the Council may offer themselves for
election to Council and may be elected to any office. |
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5.10 |
Acceptance of
Nominations to Council |
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All nominations shall be lodged with the Secretary not less than
sixty days prior to the date of the Council meeting next
preceding the Annual General Meeting. These nominations must be
signed by the proposer and if possible by the nominee. If this
is not feasible, a letter signed by the proposer, stating that
the nominee has telephonically accepted the nomination, is
acceptable. |
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5.11 |
List of Candidates for
Council |
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At least fifty days prior to the Council meeting next preceding
the Annual General Meeting, the Council shall cause to be
forwarded to each member a list of all nominated candidates in
the form of a ballot paper. Only if the number of nominations
exceeds the number of candidates as specified in clause 3.2 of
this constitution. Ballot papers shall show a return of the
number of Council and Standing Committee Meetings and General
Meetings held during the year and the number attended by each
member of Council. |
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5.12 |
Return of Ballot Papers |
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The ballot papers, duly completed, shall be returned to reach
the Secretary not later than fifteen days prior to the council
meeting next preceding the Annual General Meeting, thereafter
scrutiny of the ballot shall proceed. |
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5.13 |
Equality of Votes |
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In the event of the number of votes being found to be equal for
any two or more candidates, all of whom cannot be declared
elected, a further ballot shall be taken at the Council meeting
next preceding the Annual General Meeting by all the members
present. |
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5.14 |
Scrutineers |
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At the Council meeting next preceding the Annual General
Meeting, there shall be elected from amongst members not less
than five scrutineers, whose duty it shall be to open and
examine the ballot papers and report the result of their
scrutiny to the Chairperson prior to the Annual General Meeting. |
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5.15 |
Serving of Notice |
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A notice may be served by the Council upon any member of the
Institution, by hand, by post or by registered post to his last
known address. |
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5.16 |
Change of Address |
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Members of the Institution shall notify the Secretary in writing
of any change of an address. |
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5.17 |
Adjournment |
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The Chairperson may, with the consent of a majority of members
present, adjourn any meeting. |
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5.18 |
Papers and Copyright |
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All contributions and papers accepted by the Institution shall
become the property of the Institution. Save by permission of
the Council, no person shall cause such contributions or papers
to be published. In any permitted publication of contributions
or papers or extracts from them, suitable acknowledgement shall
be made to the Institution as the source of the information. |
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5.19 |
Branch Committee Election |
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The procedure for the election of a Branch Committee shall
generally be similar to that prescribed for the election of the
Council of the Institution in Clauses 3.3 and 3.4 of the
Constitution. The Chairperson, Vice-Chairperson, Honorary
Treasurer and Secretary shall be nominated by the retiring
committee and their election shall be adopted at the Branch
annual general meeting. |
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5.20 |
Branch Quorums |
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The quorum at any Branch Committee meeting shall be a majority
of the elected Committee members. The quorum at a Branch General
Meeting shall be fixed by the committee. |
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5.21 |
Branch Funds |
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5.21.1 |
For the purpose of assisting branches to promote the objects of
the Institution as set forth in the Constitution, the Council
may allocate such funds and/or assistance as it may, from time
to time, find necessary to provide for the satisfactory
functioning of the affairs of the Branch. |
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5.21.2 |
Such funds shall be deposited on account for the use of the
branch, in a bank or institution approved by the Council. All
transactions on such an account shall be signed or sanctioned by
at least two of the elected office bearers, which normally
constitute a Branch Chairperson, Vice Chairperson and the
Treasurer or Secretary of the Branch, elected under clause 5.19. |
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5.21.3 |
Nothing in this Constitution or By-Laws shall empower Branch
Committees to contract debts in the name of the Institution or
pledge the Institution’s credit in any way. |
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5.22 |
Branch Financial Statement |
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A certified statement of moneys received and expended by each
Branch Committee during each and every year shall be rendered to
the Council not later than the thirty first day of January in
the succeeding year. |
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5.23 |
Branch Assets |
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All assets, books, records and funds of the Institution shall
remain the property of the Institution and, in the event of the
branch ceasing to exist, shall immediately be forwarded to the
Secretary of the Institution. |
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5.24 |
Professional Conduct |
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Every member is required so to order his conduct as to uphold
the dignity of the profession of the Engineer, to act ethically
and to uphold the established traditions of the Institution. |
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